Lencioni further suggests in his book, Death by Meeting, avoiding two basic problems that meetings frequently suffer from: they’re boring and they lack context and purpose:
Problem 1: Meetings lack drama, which means they are boring.
Solution: Put the right issues—often the most controversial ones—on the table at the beginning of meetings. By demanding that people wrestle with those issues until resolution has been achieved, you create genuine, compelling drama, and prevent your audiences from checking out.
Problem 2: Most meetings lack context and purpose. Meetings can be a confusing mix of administrivia, tactics, strategy, and review, all of which creates unfocused, meandering, and seemingly endless conferences, with little resolution or clarity.
Solution: Differentiate between different types of meetings. Rather than throwing every possible conversation into one long staff meeting, tailor meetings to the content that needs to be discussed. Lencioni highlights four different types of meetings for different content: daily check-ins, weekly tactical meetings, monthly strategic meetings, and quarterly off-site reviews.
Lencioni and The Table Group offer a number of free resources to help you improve your executive team’s meetings. To read more and to download tips and tools, visit the Death by Meeting resource page.